Website Privacy Policy

Effective Date: October 4, 2026

William E. Taylor Division, a unit of the U.S. Naval Sea Cadet Corps (USNSCC), ("we," "our," or "us") is committed to protecting the privacy of our cadets, parents, volunteers, supporters, and website visitors. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website, submit inquiries, or interact with our digital services.

1. Information We Collect We collect information directly from you, automatically through your use of our website, and through trusted third-party service providers.

A. Information You Voluntarily Provide When you interact with our website, you may choose to provide personal information. This occurs when you:

Submit a Contact Form: We collect your name, email address, phone number, and any details included in your message to respond to your inquiries about joining, volunteering, or supporting our unit.
Subscribe to Communications: If you opt-in to receive newsletters or event updates, we collect your contact information.

B. Information Handled by Third-Party Platforms To ensure the highest level of security and compliance, our website relies on specialized third-party platforms to handle sensitive data. We do not collect or store applications, enrollment data, or financial information directly on our website servers.

Enrollment and Member Management (Quarterdeck): All official cadet applications, medical forms, volunteer background checks, and member management are processed exclusively through Quarterdeck, the official portal of the USNSCC. Data submitted through Quarterdeck is subject to the national USNSCC Privacy Policy and security protocols.
Donations and Payment Processing (Zeffy): All financial transactions, including banquet ticket purchases and charitable donations, are securely processed through Zeffy. When you make a payment, Zeffy collects your financial and billing information. We receive reporting data (such as your name, contact info, and donation amount) to acknowledge your gift, but we never have access to your full credit card or bank account numbers.

C. Automatically Collected Information Like most websites, we automatically collect certain technical information when you visit our site to ensure it functions properly and to improve user experience. This includes:

Device and Usage Data: IP addresses, browser types, operating systems, referring URLs, and page navigation patterns.
Cookies: Small data files stored on your device that help us remember your preferences and understand how visitors interact with our site. You can instruct your browser to refuse cookies, though some website features may not function optimally.

2. How We Use Your Information We use the information we collect (or receive from our third-party partners) for the following purposes:

To respond to your inquiries regarding enrollment, volunteering, or general questions.
To process and acknowledge charitable donations and event ticket purchases.
To send periodic emails regarding unit news, upcoming public events (like our Annual Banquet), and community initiatives.
To analyze website traffic and improve our digital presence.
To comply with legal obligations and enforce our organizational policies.

3. Information Sharing and Disclosure We do not sell, rent, or trade your personal information to third parties. We only share your information in the following circumstances:

Service Providers: We may share necessary information with trusted vendors who assist us in operating our website, conducting our operations, or servicing you (e.g., website hosting, email delivery services), provided those parties agree to keep this information confidential.
USNSCC National Headquarters: As a local unit of the U.S. Naval Sea Cadet Corps, we may share relevant membership or inquiry data with national headquarters as required by organizational regulations.
Legal Requirements: We may disclose your information if required to do so by law, or in the good-faith belief that such action is necessary to comply with legal processes, protect the safety of our cadets and volunteers, or defend our rights and property.

4. Children’s Privacy (COPPA Compliance) While the William E. Taylor Division serves youth ages 10–18, this public-facing website is intended for use by parents, legal guardians, adult volunteers, and community supporters.

We do not knowingly collect personal information directly from children under the age of 13 through this website.
Any youth interested in joining the Sea Cadets must have a parent or guardian submit inquiries on their behalf.
Official enrollment information for minors is handled strictly through the secure Quarterdeck system by parents or guardians, in compliance with federal youth privacy standards. If we learn we have inadvertently collected personal information directly from a child under 13 on this site, we will promptly delete it.

5. Data Security We implement reasonable administrative, technical, and physical security measures to protect your personal information from unauthorized access, alteration, disclosure, or destruction. However, no data transmission over the internet or electronic storage system is 100% secure. While we strive to protect your personal information, we cannot guarantee its absolute security.

6. Third-Party Links Our website contains links to external sites, including our sponsors, community partners, and the national USNSCC website. Once you click on these links, you are leaving our site. We do not control and are not responsible for the content, privacy policies, or security practices of these external websites.

7. Your Rights and Choices

Opting Out: You may opt out of receiving promotional emails or newsletters from us at any time by contacting us directly or clicking the "unsubscribe" link in our emails.
Updating Information: If you need to update or correct the contact information we have on file for you, please reach out to us using the contact details below. For official cadet records, updates must be made through Quarterdeck.

8. Changes to This Privacy Policy We reserve the right to update this Privacy Policy at any time to reflect changes in our practices, new technologies, or legal requirements. Any modifications will be posted on this page with an updated "Effective Date." Your continued use of the website after changes are posted constitutes your acceptance of the revised policy.

9. Contact Us If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please reach out to us by mail at the address below or by submitting an inquiry through our secure online contact form.

William E. Taylor Division
U.S. Naval Sea Cadet Corps)
208 E State Street
Kennett Square, PA 19348

Online Inquiry: Please visit our Contact Us page to submit a secure message.